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Bachelor Party Checklist
The planning steps in order, from talking to the groom to sharing the itinerary.
A real, editable checklist below — tick, tap a line to rewrite, drag to reorder.
Tick the circles, tap any line to change it, drag the dots to reorder.
Saved in this browser. Send it to Clear to keep it on your phone.
Start by talking to the groom, three to six months ahead, so you know what he wants and expects before anything is planned. YummyCake's order runs from there: the guest list, budget, theme, destination and date, then food, bookings and the itinerary, which goes out at least a month ahead. YummyCake says to count the groom's expenses in the total budget, though he sometimes covers his own. This list assumes a best man or groomsman is organising for a group, and it leaves out the wedding itself.
Why these items are on the list
- Talk to the groom. YummyCake suggests three to six months ahead; ask what he wants and expects.
- Decide who is organising. The best man usually plans it, after checking with the groom. Otherwise the groom names a groomsman.
- Let the groom set the guest list. He decides who comes, and ideally every groomsman is invited. He may add a few more.
- Ask guests what they can spend. Once the guest list is set, ask each person. Their answers help you work out the total budget.
- Add the groom's costs to the budget. YummyCake says to include the groom's expenses in the total budget; the groom sometimes covers his own.
- Agree who pays for what. YummyCake's India answer: groomsmen split decoration, food and drinks; the best man may cover his and the groom's costs.
- Agree a theme with the group. Ideas include an adventurous trip, a wild night, watching a team at a game, or beers and a barbecue.
- Choose a destination. Ask everyone, groom included. Examples: out of town or country, or a club, hotel, banquet hall or resort.
- Pick a date everyone can make. Weekends are the usual pick. Check with guests before you fix it.
- Note the party details in one place. Template.net's checklist form has party detail fields and activity checkboxes.
- Collect food and drink preferences. Ask about drinks, starters and meals before you plan the menu.
- Consider giving venue your food list. For hotels, resorts and bars, you can give the organiser your list. Otherwise you may arrange it yourself.
- Book accommodation and flights. Book in advance, once the guest list and details are settled.
- Check how guests are arriving. Matters if the party is in the same city. Ask how each person plans to get there.
- Confirm bookings, share the itinerary. Once everything is booked, send details at least a month ahead. For a series of events, give the correct order.
- Let the groom end the night. YummyCake: the party isn't over until he says so. Never put him in danger.
Keep it open on your phone while you check in with the other groomsmen, ticking off what's settled so the next step is always clear.
When to use it
Open it when you first talk to the groom, which YummyCake places three to six months before the date.